Email templates

This is a list of email templates that you can use for your rescue or shelter to quickly communicate with vets, other rescues, and adopters. If you are interested in a template that is not listed, shoot us a quick email at hello@rescueallies.com

Quick jump:

Vet partnership

Rescue partnership

Trainer partnership

72 hour dog adopter follow up

3 week dog adopter follow up

3 month dog adopter follow up

Vet partnership

Hi [insert vet name] team,

I am reaching out on behalf of [insert rescue name] in hopes of building a mutually beneficial partnership. As a rescue, we have helped many animals find their forever homes. While in our care, these animals often need veterinary attention. We rely exclusively on donations to cover all costs. Does your practice have an existing rescue partnership program? If not, would you be interested in creating one?

For a fair discount on veterinary services for the animals in our care, we would love to refer adopters to your practice. We have, on average, [insert number of adopters] per year.

Let me know if this is something that your practice would be open to discussing.

I look forward to hearing from you!

Best,

[Insert your name], [Insert rescue name]

Rescue partnership

Hi [insert partner rescue name] team,

I am reaching out on behalf of [insert rescue name] in hopes of building a mutually beneficial partnership. As a rescue, we have helped many animals find their forever homes. We are constantly looking to expand our community and I believe our two organizations share common goals and values.

I would love to open a line of communication so we could work together to help our communities in the future.

Let me know if this is something that your rescue would be open to discussing.

I look forward to hearing from you!

Best,

[Insert your name], [Insert rescue name]

Trainer partnership

Hi [insert vet name] team,

I am reaching out on behalf of [insert rescue name] in hopes of building a mutually beneficial partnership. As a rescue, we have helped many animals find their forever homes. While in our care, these animals often need training. We rely exclusively on donations to cover all costs. Does your practice have an existing rescue partnership program? If not, would you be interested in creating one?

For a fair discount on training and behavior services for the animals in our care, we would love to refer adopters to your business. We have, on average, [insert number of adopters] per year.

Let me know if this is something that your practice would be open to discussing.

I look forward to hearing from you!

Best,

[Insert your name], [Insert rescue name]

72 Hour Dog Follow Up Email

Hi [adopter name], 

I hope things are going well with your new family member! We wanted to check in and see how things are going. You are finishing up the first part of the 3-3-3 decompression period and [insert name of animal] should be starting to get more comfortable in their new home. 

Here are some quick notes to keep in mind to stay on the right track: 

  • Continue to keep your circle small, [insert name of animal] is still getting to know your family 
  • Keep up those frequent bathroom trips for potty training 
  • If you haven’t already, make sure to get in for your first vet appointment. Don’t forget the heartworm preventatives!

Thank you again for adopting! Do you have any questions for us? 

If you’re interested, please join our Facebook Alumni Page: [link]

Best, 

Team at [insert name of rescue]

3 Week Dog Follow Up Email 

Hi [adopter name],

We can’t believe it’s been 3 weeks since you brought home [insert name of animal]! We wanted to check in to see how they are settling. You are finishing up part 2 of the 3-3-3 decompression period and should be keeping these things in mind to stay on track: 

  • Make sure you have your routine, animals gain a lot of confidence from knowing what to expect
  • Stay consistent with crate and potty training
  • If you haven’t already, begin working with a trainer (reach out to us if you need recommendations!)

Thank you again for adopting! Do you have any questions for us?

Best, 

Team at [insert name of rescue]

3 Month Dog Follow Up Email 

Hi [adopter name],

Wow! It’s already been 3 months since you brought home [insert name of animal]. We wanted to check in since you have just completed all steps in the 3-3-3 decompression period! [insert name of animal] should be fully settled into your family. How are things going? What part of [insert name of animal]’s personality do you like best?

Here are some things to keep in mind as you move forward:

  • Keep up with both mental and physical stimulation. If you have questions on these, reach out to us!
  • Stay consistent with training and continue to reinforce good habits 

If you have any other questions or concerns, always feel free to reach out to our team. 

Thank you again for adopting!

Best, 

Team at [insert name of rescue]

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